What is ‘Proof of Completion’ and Why is it Required?

Proof of Completion is a legal or contractual requirement to show that the work or task assigned was finished and done according to project specifications
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or the standards outlined in the applicable inspection regulations. It’s a legally binding contract, which shows information like:

  • The completed work (i.e. documents, photos, videos)
  • Date of completion
  • Any materials used (i.e. paint, glue, tools)
  • The time spent by each party
  • Safety details

Proof of Completion 

Proof of completion is required for many different reasons. It is mainly used as evidence for work that has been completed by the contractor or service provider or as a way of verifying that materials have been delivered correctly to their destination. Proof of completion can also show that repairs and maintenance have been completed satisfactorily on any equipment, machinery, or building components.

In many countries, it may be required to maintain proof of completion records. This can be especially valuable in legal proceedings or when safety issues are found. 

What are the Different Types of Proof When It Comes To A Request For Evidence?

Proofs are a form of evidence used to help prove the validity of a claim. There are many different types of proofs. We list out some of the most common types below.

What is a Request For Evidence (RFE)?

An RFE is a request made to a service provider/company for proof that tasks/jobs have been completed.

What is a Proof of Visual Inspection?

A proof of visual inspection is an inspection of a product or location to ensure that it meets the necessary quality standards.

What is Proof of Repair?

Proof of repair is a type of proof issued by an authorised entity that states that a product has been repaired and repair procedures meet standards

What is Proof of Maintenance?

Proof of maintenance, proof of equipment maintenance, maintenance completion certificate or maintenance certificate are all variations of the same proof. It is a document that states that equipment has been checked and certifies that equipment is in good working condition.

The following are examples of proofs of maintenance:

1. Original vehicle invoice, which states the oil changes were done at the recommended interval.

2. Receipts showing the oil changes were done at the recommended intervals.

What is Proof of Conformity

Proof of conformity is a document provided by a manufacturer to a customer stating that a product being sold meets the safety and other regulatory requirements of the country in which it will be sold.

What is Proof of Work?

Proofs can also be used when a person/organisation is submitting work (Proof of Completion of work). They have the potential to show whether or not work has been completed successfully, if it adheres to what was initially agreed upon, and if it meets the standards set by others involved in the project.

What is Proof of Inspection?

Proof of inspection can be considered an additional step in quality control or safety measures, and it's typically required for regulatory compliance.

What are the 3 steps of work proofing?

The work proofing process typically includes three steps - proofing, verification, and validation. The three steps are not the only ways to prove work, but they are the most common.

The first step is proofing. This is the process of checking that everything has been completed according to requirements and there are no mistakes or missing parts.

The second step is verification; you need to confirm if the original instructions were followed correctly.

And lastly, there is validation. You verify that the project meets all standards and regulations set by your company or organisation.

It's important not to forget about these three simple steps for work proofing because they will help you avoid some of the most common mistakes when proving your work was done correctly.

What are the Most Common Mistakes When Proving Work is Done?

Proofing work is an essential part of the business process. Because two individuals cannot experience the same thing, it is difficult to know if an assignment is completed accurately or not. This leaves room for mistakes that can lead to frustration on both sides of the equation.

There are many common mistakes made with assigned work proofing. These include:

- Not following the instructions given by the client, ie; documenting all steps in a way that's easy to follow and providing screenshots of each step

- Not focusing on the details: Documenting each step of each task with accuracy and providing screenshots of each one

- Skipping important tasks: such as documenting backtesting reports, uploading files (such as images) or completing any other task that might be necessary for a bug report to be processed

- Accepting work without proof reading, without double-checking it for accuracy or completeness

-Picking up on incorrect assumptions.

-Not taking time enough to review assigned work before approving it.

How to Prove a task Has Been Completed

A task has been completed when the assigned tasks are fulfilled.

One problem with completing a task is proving the work has been done successfully. Proof of Completion is needed, and it's where Certificates of Completion come in.

Certificates are legal proof of completion of the task. These certificates come in various styles and formats, so it is essential to know what you need when starting your project.

Certificates are real-world documents that confirm the completion of specific jobs or tasks. 

One of the most common reasons for a dispute in Facility Management is whether or not a task has been completed. These disputes are often based on the perceptions of one party or the other, leading to disagreements about whether or not work has been done, how it should be done, and when it should be completed. To avoid this problem, Facility Managers can provide a Certificate of Completion to each party involved in the project.

The Certificate of Completion is an official statement that work has been completed according to agreed-upon standards and specifications for that particular task. The certificate can include information such as what was accomplished, by whom it was performed, when it was completed, and any other pertinent data related to the Completion of the project.

How to Provide Evidence that You have Finished Your Task

It is important to provide proof of task completion as people may not necessarily trust you if you don't share any evidence that you've actually completed the task.

Work Task Management is a system that helps employees, managers, and other stakeholders monitor the progress of their tasks. It provides a clear picture of how many jobs are completed and what steps still need to be taken. It also includes a Preventive Maintenance Checklist as an option so people can complete those before their deadlines pass.

One of the best ways to reassure a client that a task has been completed successfully is through evidence or proof. It can be an email or text message from the person who took over the job. Another effective way is to have a management system where you list out all the tasks and provide reminders for each one.

Providing evidence that you have finished your task is a necessity in the workplace. This ensures that the person who assigned you the task is satisfied with your work. 

There are many ways to provide evidence that you have finished your task. An easy one would be to create a Work Task Management system to list all tasks, deadlines, and related data like time invested results achieved, etc. Another would be to create a Preventative Maintenance checklist for equipment and systems where at least once every six months or so, if not more often depending on how often they are used, each piece of equipment or system should be checked for readiness and for any damage or problems which may make it unusable in an emergency.

Providing Visual Evidence that Your Task is Finished - Process & Strategies for Successful Completion

Completion Inspections are a crucial part of ensuring that a task is completed satisfactorily. These inspections should be carried out at different stages in the completion process to ensure that each stage is finished to the required standard.

These inspections can take different forms, depending on the nature of the task and what its components are. Inspections may be verbal or written and can be combined with other techniques, such as using stopwatches to measure how long tasks take.

With inspection, we can make sure that our work will not be inspected by ourselves. We can apply inspection tools to identify possible gaps or defects in our work and fix them before others notice them.

Some inspections have been automatically proven with the use of visual evidence that the task has been completed. This method can be helpful when you need to collect data from a remote location or in low-light conditions, where you cannot see what is going on.

This paper will examine some strategies for providing visual evidence that your task is finished and how it can be used in various scenarios.

Visual evidence of task completion is often used to show that a job has been completed. Inspections and completions are also crucial for quality assurance.

Visuals can take many forms, but photographs, videos, and other digital media are the most common examples.

A successful Completion Inspection should have visual evidence that shows progress being made on the project. This evidence could be taken at any point in the process. Still, it should ideally be representative of where you are in the process at that time.

One way to provide visual evidence of task completion is by taking pictures at different stages of the repair process to show the progression from start to finish.

What are the Best Methods for Proving You've Completed Assignments?

LifeHash uses mobile technology to secure data to existing Bitcoin and DigiByte blockchains at source. By securing information to a blockchain you can be sure it will be there to back you up when a RFE is made.

Blockchain is essentially a ledger of data, in the case of cryptocurrency it is a ledger of financial transactions but actually any type of data can be secured and recorded on blockchain. The three main benefits of blockchain are that it's immutable, transparent and accountable. 

Immutable - not only is the data secured to a blockchain encrypted but it is also protected by a distributed, decentralised network. Distributed means it is spread out over many computers (or nodes as they are known) and decentralised means it isn’t governed by a single party. To change data on a blockchain one must control a majority of the computers in the network. And, with networks consisting of hundreds of thousands of independent computers, this is a very difficult feat.  

Transparent - due to the way blockchain stores data across a distributed network, transactions are visible by many permissioned users at the same time. And, because every entry is time stamped it is possible to search for and view any transactions that has ever been made. 

Accountable - as blockchain is immutable and timestamped a perfect audit trail is created. In the case of proof of work, maintenance of an asset can be documented at every step and the data can be quickly recovered with complete trust.  

At LifeHash our vision is to make blockchain easier for everybody to adopt into their everyday lives so that data can be trusted across the board. 


Proof of work

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